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Common Office Copier Problems: Why Do They Happen?

Having a reliable printer and office copier is a must in any business. It brings convenience and ease to transactions by being able to print and make copies of documents in a fraction of the time. Printers can optimize and streamline business transactions as you can easily scan and email documents. You can even print without any connecting cables. 

But these printers and copiers can easily cause your expenditures to skyrocket if and when they need to be serviced for repairs. Here are the most common problems encountered by copiers:

 1. Unresponsive copier. 

There are times when nothing comes out, no matter how many times you press print on your computer or on the printer itself. That may just be what is causing the problem. When the printing queue gets too overwhelmed by the number of printing jobs it has to do, the system can seize up and stop working. 

It may also be because the printer performs multiple functions at once (i.e., Scanning while printing). Another cause for your printer to not print is if it is overheating. The mechanisms in the printer are sensitive to high temperatures and may not function well with prolonged exposure. In these instances, it is best to rest the printer and allow it to cool down.

 2. Slow printing. 

Depending on the kind of printer, the printing performance should not take more than a couple of minutes. If your printer takes longer than previous printings, it may be because of the printer setting. The user may have set for a high density in ink flow which causes the printer to take more time to deposit the amount of ink on the paper. 

Other times the user may have set for double-sided printing, which will cause the printer to need extra time to flip over the document page to be able to print on the other side. In any case, it is best to check the printer setting to get the desired printing speed. 

3. Streaks on the printed documents

When your output looks like a zebra unintentionally, chances are because the printer is starting to dispense the ink inconsistently. This may be due to the low toner in the cartridges. Generally, it is advised to shake the toner cartridge once every few weeks to distribute its contents properly. However, if even after doing this, the printing quality is still poor, it might be time to replace the cartridge altogether. 

4. Paper jams. 

This is one of the most notorious printer problems that can really slow down productivity. Not only does it cause significant inconvenience, but it can also mean more cost and losses to the company because the user will have to manually remove the jammed paper and reset the printing requirement, which means repetition of work but also, the paper will have to be tossed in the trash.

 Paper jams are usually due to any foreign object that has become loose inside the printer. The usual suspects for this atrocity would be when the paper tray is fully filled or when the paper is improperly put. The best way to go about and resolve this issue is to take the time and fan out the paper to lessen any static or unstuck any pieces that may have stuck together. Also, do not mix paper types so that the machine’s sensors will not be confused about the thickness and sizes of the paper. Always choose materials that are compatible with your particular unit, whether it be the toners or paper that you use.


If you are in Minneapolis and you are looking for a Copier in Minneapolis for your business, you may contact Clear Choice Technical Services in Minneapolis. You can ask about Copier Leasing Services in MinneapolisCopier rental services in Minneapolis, and Copier Repair in Minneapolis.

Pinpointing the causes of the office copier problems makes it easy to apply the proper solutions. However, should any of these shared office copier problems persist and cause great distress to how you do your business, it is always best to consult with your maintenance service provider or a technician so that there will be no further harm caused to the machine.